Minutes Secretary Required

Can you spare a few hours a month to help out the Group’s management team? After 6 years in post our Minutes Secretary is standing down and we’re looking to recruit another parent or supporter to take over from her. The post involves making notes of what is discussed at the bi-monthly Executive Committee Meetings and passing these out to members of the committee. It’s only a small role, but important to help keep 3rdCB running smoothly.

The current incumbent, Kate Taylor, has written a few notes about what the post entails and why it’s important:

“As an ex-parent of three 3rd Chalkwell Bay members, I knew the leaders worked hard and gave up their time and that my children enjoyed belonging to the Group. I did not, however, give too much thought to just how much goes on behind the scenes until I found myself as minute taker on the Executive Committee.

This came about as a result of a call I received just over 6 years ago from the then Chairperson of The Committee asking whether I’d be prepared to give it a go. I was picked out at random! I went along, a little nervous, pen and paper in-hand. In no time at all I realised how much the leaders and members of The Exec Committee do to ensure our children get the most out of all that’s on offer to them.

Much of what is discussed at the meetings is ways to gain more help and support from parents and ways to fund raise – both of which are desperately needed. I truly believe that if us parents had any idea of all that they do we would offer to help out and get involved far more readily.

I have been taking the minutes for about 6 years which involves going along to The Den at 8.15pm on a Wednesday night once every other month. What is discussed is noted down and at some point soon after the meeting, it is typed up and circulated to all. That is all that’s required. This small task however, is one less thing that someone else has to do.

I am looking for a replacement as I no-longer have children involved with the group and am now involved in other things that take up a lot of my time. I realise however that these are poor excuses as nearly all the leaders (if not all), do not have children within The Group, are also busy and have been doing it a lot longer than me! They are truly dedicated!

I have not been asked to find a replacement. If no-one comes forward, someone on the Committee will gain an extra job to add to their very long list.

I most sincerely hope that someone will be willing to give this small task a go. No previous skills are required. If they talk too fast or I miss something, I just ask them to go over it again. I write in very messy long-hand and just fathom it all out when I get home.

Please don’t sit back and think that someone else will do it. If you won’t neither will they! I’m more than happy for you to contact me if you’re interested and I’ll answer any questions you may have.

Thank you,

Thank you Kate from all of us for giving up your time.

If you think you can spare a few hours every other month to help us out, or would like to find out a bit more, please either drop us an email or speak to Ian.